How to change SharePoint List or Document Library URL using SharePoint Designer

There are two ways of changing your SharePoint list or library URL. The first one is, of course, using PowerShell which I am not going to discuss now. The second one is using SharePoint Designer. You need to have site collection admin access to do this.

Suppose you want to change the URL, http://sitename/sites/testsite/Lists/Bad List Name/  to http://sitename/sites/testsite/Lists/GoodListName/  using SharePoint Designer then follow these steps:

1.  Open your site using SharePoint Designer

2. Click All Files from left navigation menu

3. Click Lists from the list of All Files

4. Right click into Lists ->Rename and change it from Bad List Name to GoodListName.

5. This will change the URL of your list

 

That is it…

How to move SharePoint list items/documents with metadata properties intact

If you want to move contents of SharePoint Document Library or List with intact metadata then use Content and Structure that you can find under Site Administration page of your site. URL is http://YOURDOMAIN/sites/_layouts/settings.aspx.

Before using either copy or move actions make sure you create a destination library/list/folder names in your the destination site:

structure

actions

 

Modernizing SharePoint? – Nik Patel’s thoughts on SharePoint Online Document Library Experience Updates — Office 365 and SharePoint with Nik Patel

Microsoft has pushed out one more “Sneaky” release in Office 365 relating to SharePoint Online document library experiences. If you have “First Release” tenant, you would start noticing new banner on SharePoint online document library page stating – “Check out new document library look!”. I call this “Sneaky” release. Even though this is a huge change […]

via Modernizing SharePoint? – My thoughts on SharePoint Online Document Library Experience Updates — Office 365 and SharePoint with Nik Patel

How to add a CSS class into OpenText or RedDot CMS rich text editor

You can follow these steps to add a css class into your OpenText text editor so that your editors can add that class using text editor’s drop down menu.

  • Go to your content class and under the Content Elements node find your text type placeholder
  • From the Action Menu, click the Assign fixed style sheet link

open-text-1

  • Inside the Edit Style Sheet dialog box enter your class name/s in one line as seen below:

open-text-2

  • If you check your text editor, you should see the callout-note css class as one of the options ready to be used:

open-text-3

That is it 🙂

Office 365 outlook groups features comparison

Office 365 is a way that helps us use Exchange and SharePoint online together to give your teams or group of people a way to work together using the best parts of what’s available in Office 365. Office 365 groups don’t exist in the on-premises space but in hybrid deployments, Office 365 Groups can be synchronized back to on-premises Active Directory via the AAD Connect tool, where they function as distribution groups. Microsoft has made it very clear that Office 365 Groups are a cloud entity that will not appear on-premises.

Below is a comparison of outlook group features for different platforms i.e. showing the availability of the different outlook group functionalities in each client platforms:

Outlook-Groups-on-all-platforms-Sep-2015

Bulk exporting of External contacts to Office 365 Exchange online

The non-profit organization that I support uses a Google group account to host its members email address. The organization has hundreds of email addresses in this group account. As soon as the organization started using Office 365 it soon become apparent that it needed to import those email addresses into Exchange Online in bulk so that we can add these emails into a distribution group (DG) account.

How do you go about importing these external emails into Office 365 Exchange online?

  1. Go to Google Gmail account, export the email addresses and save as csv inside the c:\temp folder or wherever you like.
  2. Make sure the following fields have values inside the above-mentioned csv file:
    • ExternalEmailAddress
    • Name
    • FirstName
    • LastName
    • OtherTelephone
    • Manage
  3. Start windows PowerShell as admin and connect to your office 365 Exchange online tenant. You can connect to Office Exchange online using the below scripts. You will be asked to login and make sure you use your Office 365 admin account and password:

$UserCredential = Get-Credential

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic –AllowRedirection

Import-PSSession $Session

PS-email-export-01

4. Next run the following command:

Import-Csv c:\temp\ExternalContacts.csv|%{New-MailContact -Name $_.Name -DisplayName $_.Name -ExternalEmailAddress $_.ExternalEmailAddress -FirstName $_.FirstName -LastName $_.LastName}

The assumption is you saved your csv file under the folder c:\temp

As you ca see below now you should see each external users being exported to Office 365 Exchange online.

PS-email-export-02

5. Go to your Office 365 Exchange online admin center to check exported contacts

6. Click recipients from left navigation and then contacts from top tab. Now you see all your external contacts populated inside Office 365.

PS-email-export-03